We’ve been thinking a lot about end-of-year reporting recently. I guess it’s that time of the year. Before you can get into the festive mood, there’s usually a lot of hard work that goes into reviewing your – and your supplier’s – annual performance.

Our development roadmap has the end destination of being a complete procurement solution, which is equally affordable for SMEs and multinationals and is simple to implement and use. Using AirFaas for all your purchasing means that you’re in control of a wealth of data, and having everything centralized in one solution means that it’s effortless to produce reports.

This release focuses on a few new features that will improve your reporting, several improvements that will make process execution more efficient, and a couple of fixes that improve the logic of the system. Let’s have a look at each new development in a bit more detail!

New Features

Delivery Accuracy – Calculation now based on line data

To ensure that purchase order (PO) and sales order (SO) delivery accuracy is more in keeping with what we see as the industry standard we’ve changed from header to line-based reporting. Now you will see your supplier’s delivery performance towards your company and your companies performance towards your customers calculated based on line data.

Delivery Accuracy – Shows an audit trail of multiple promised ship by dates

Delivery schedules change, even more so in the current global supply chain crisis. However, it’s important to record data and be able to report on how many changes to the initially agreed ship by date are made. Therefore, AirFaas now records and clearly displays the number of changes made to the ship by date and has an audit trail that shows who made the change with a date and time stamp.

Invoice reporting – Including credit note functionality

AirFaas previously supported sales and purchasing reporting in a way that gave you a broad overview of the data regarding all RFQs, quotes, orders, shipments, invoices, and projects. You also had the ability to view and export shipped header and line data.

Now you can view and export data for sales and purchasing regarding all your invoiced header and line data. Furthermore, credit notes created are also now reflected in the invoicing data section of sales and purchasing reporting.

Orders tracker – Reporting and visibility into unshipped orders

Adding to the increased functionality of sales and purchasing reporting you can now view header and line data for all the parts and products that haven’t been shipped in the order tracker tab of the reporting section. This ultimately gives you a 360-degree view into your orders, ensuring that you understand the amounts of parts and products as yet to be shipped, alongside reporting on shipped and invoices data.

Feature Improvements

RFQ Excel form to be included as a file in RFQ archive

To ensure that when you send your RFQ to chosen suppliers you have all the associated documents and files packaged conveniently, the RFQ excel is now automatically added to the archive and is forwarded as an attachment when sending the RFQ.

Add or update products from the Specification view

You can now add new parts to your product database or update existing parts from a specification. Parts can still be added manually or via Excel upload from the Product section of AirFaas, and are also automatically added from quotations.

Now when you create a specification you can simply press a button to add the parts to your database. If the part already exists you can also use this functionality to update existing info or to create a new revision directly from the specification.

Quotation comparison tool – Excel download added

Previously you could view a comparison table of the quotes that you have received from Suppliers outlining the payment and delivery terms, the time to order, and the prices. Now it’s possible to download an Excel of the quotes that you want to compare.

Shipment Form – Export and Import lines to Excel function

When you have a shipment of hundreds of lines and you’re trying to create a partial shipment it might be easier to export the order lines to Excel, make your adjustments, and then import the data back into AirFaas. Now it’s possible!

Price list improvement – Add currency selection

You can now select the currency that you have agreed on prices with your customer or supplier for a price list.

Custom comments added to an order form can be filtered from the order grid

If you want to be able to filter orders with a specific tag or identifier, you can simply enter it as text into the custom comment field in the order form. Then from the order grid, you can filter using the custom comment.

Mobile version now has the option to view desktop site

The AirFaas mobile version has limited functionality as executing some tasks on a small screen just isn’t feasible. However we have now included the option to be able to view AirFaas from the desktop version from any device, so even if your phone is the only screen you have you can conduct any AirFaas process on the go.

Fixes

Datagroup Auto follow from Project – RFQ – Quote – Order – Shipment – Invoice – Nonconformity.

RFQ’s created on behalf of Customers are now visible in sales reporting – RFQ from Customers.

Order Updating – Overwriting an order line with a different product number.

Email address is now automatically filled as the sender for Message Hub emails, not AirFaas username.

Automatically setting delivery statuses (partially received not shipped/received not shipped).

RFQ Grid Validity Period shows closed RFQs.