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May 20, 2022 by: Dominic Barrett

A brand new quotations section will ensure that customers and suppliers can communicate about request for quotations (RFQs) and submit quotations in a fully digitalized and automated way. The data can also be analyzed in the AirFaas reporting section.

We also have a whole host of treats for existing users based on their feedback and look forward to continuing to develop the system in close cooperation – you know who you are!

New Features

Delivery Performance – Delivery accuracy based on originally agreed ship by date and need by date

AirFaas is an ecosystem in which either party can edit information such as ship by dates in purchase orders (POs) and sales orders (SOs). We live in a time of supply chain uncertainty, so being able to monitor delivery performance is ever more vital. Currently, AirFaas supports both PO and SO delivery performance by order (header) or line data. This data is calculated by the ship by date that is currently associated with an order.

However, to be able to analyze PO and SO delivery accuracy on an even deeper level we had a request from users to add the PO and SO delivery accuracy defined against the originally agreed ship by date and the current need by date (the date the customer needs to receive the goods by).

This means that users can now follow delivery accuracy by order lines, based on the current ship by date, original ship by date, and the current need by date, as well as delivery accuracy by orders based on the current ship by date.

This data can be reviewed in the sales and purchases reporting section of AirFaas from the overview tab. You can either analyze aggregated data for all customers and suppliers or view the KPIs for each customer or supplier individually.

Quotations – New Page Layout

We wanted to improve both the functionality and usability of the quotations section of AirFaas, so the first place to start was redesigning the quotations page layout. We have harmonized the quotations and RFX sections and changed the format that the quotation lines are shown in the table.

RFQs and Quotations – Batch sizes

The batch sizes function allows users to create specifications, send RFQs and submit quotations based on multiple price tiers per product based on the quantity ordered.

For example, when creating an RFQ you can set batch sizes for a line to any value, for example, a batch size “≥” (greater than or equal to) 1, 10, 100, etc. This data is included in the RFQ and then a supplier can fill out their price for the product based on multiple different batch sizes.

Quotations – Creating customer quotes by adding a margin to supplier quotes

You can easily turn quotes received from suppliers into quotes that you send to your customer with a margin added. You can set the margin for all lines in a quote or add different margins for different lines. Moreover, you can import supplier prices for all quoted lines in a project and easily create a customer quote with the desired margin.

Quotations – XLS export and import from RFQ or quotations sections

When you receive an RFQ in AirFaas (or add it on behalf of your customer) you can export the RFQ XLS file that is automatically generated in AirFaas, add your price data and re-upload the document as a quote. This simplified process flow ensure maximized efficiency due to the increased standardization of and interoperability of forms in AirFaas.

Similarly, the quotations XLS can be downloaded either from the page actions of the corresponding RFQ or from the page actions when creating the quote. The XLS that you download can have price information added for single units or for batches.

Feature Improvements

Notifications – Company and my feed log changes

Notifications for RFQs have been improved to show a log with date and time stamps for each update.

Notifications – Email notifications for orders

Based on user feedback we have added the PO reference number and SO reference number to email notifications.

PDFs – Readability improvements for all PDFs

We wanted to give a well-needed facelift to all the PDF documents that you can produce in AirFaas, such as quotations, sales orders, purchase orders, shipping documentation (packing lists, pallet specifications, pallet labels, etc.), invoices, and nonconformities.

The changes include minor changes in font type and size as well as overall layout improvements.

Reporting – Order tracker

When you download the excel from the order tracker we have included a shipping status per line to better support users in reporting the delivery status of their orders. This means you can now see the quantity that has been shipped and unshipped per line.

Reporting – Nonconformity tracker close by dates

To allow quality managers to stay on top of nonconformity statuses the nonconformity tracker now shows the date a nonconformity was closed by the supplier, the customer, and both parties.

RFQ File Share – Validity Period

Increased automation means less manual work. Now, when sending an RFQ with associated files, the AirFaas File Manager automatically sets the validity (and therefore expiry) of shared files to be the same date as the RFQ validity period. Files can be downloaded by suppliers up to the validity date.

Search – Message Hub

Can’t find that message? Now you can! Open the message hub and navigate to the search tab, type in any word, and view a list of the messages that contain the search variable.

Search – RFQ reindex and improvement when searching from the main search

The main search function in AirFaas can support you in finding products, projects, orders, nonconformities, companies, shipments, invoices, customer and supplier RFQs, quotes, pricelists, warehouse transactions, and files. Based on user feedback we are looking to improve the search results with minimal data inputted.

We begin by refining the RFQ search functionality.

Specification – Defining a part as sellable in a speciation

Use a tick box to define if a part is sellable when building a specification in a project. For example, you may only sell the main part of an assembly and do not wish to define the price for every subassembly or component, or vice versa.

Unit of Measurement (UOM) conversion tables – Automation of converting UOMs to unit data

AirFaas included an MVP of UOM capabilities in February 2022. We’re now pleased to announce the development of conversion tables that automate how the data is displayed depending on how you utilize UOMs.

For example, If you purchase small electrical components made up of 1000 pieces per reel, you can set the UOM as 1000EA, and quantity 1, price 1000€ on a purchase order. The conversion table will then automate the calculation in both the order PDF and in the reporting section to display the unit amount as 1 and the unit cost as 1€.


Message Hub – Page flicker reduction.

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