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WHAT’S NEW – AIRFAAS UPDATE 22.1.0.0

February 7, 2022 by: Dominic Barrett
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New year, same AirFaas, back with another update! We have been discussing with our users and focusing our technology roadmap for 2022 on the new features that will have the biggest impact on the largest number of companies. Our key goal is to deliver increased efficiency from the RFQ stage onwards and make purchasing simpler through digitalization, centralization, and automation!

One element that we don’t discuss much that is a key functionality for many of our users is the quality management handling capabilities of AirFaas. To us having quality data centralized for nonconformities in the same system as a request for quotations (RFQs) and orders is a no-brainer. Likewise, having an audit trail from RFQ to a supplier nonconformity just makes sense.

When an RFQ is linked to an order, which in turn is linked to a nonconformity, you can analyze supplier performance easily. All this data existed in AirFaas already, but we wanted to present quality data in the reporting section clearly and allow for the export of datasets to Excel. Therefore, we’ve decided our first release of the year should be focused on making the life of a quality manager as easy as possible!

We also have some exciting new features so you can better define the unit of measurement (UOM) and minimum order quantity (MOQ) for products and parts, along with the ability to receive RFQs from customers who are not even registered in AirFaas. This can be achieved via a sharable link or by adding the link to your website! Let’s check out all the new features, improvements, and fixes.

New Features

Nonconformity reporting – View quality data directly from the system, filter results and download Excels based on various quality metrics

Nonconformity type: observation, minor, or major, with data displayed for the total number of each type of nonconformity and their financial values. This data reflects both nonconformities received from customers and sent to suppliers. You can filter and split the data based on the customer, supplier, date range, and user.

The data also reflects the statuses of nonconformities that have been created, remain open, or have been closed for the filtered data set.

Multiple date range analysis – Set multiple date ranges to compare and analyze the quality performance.

Producing a data set is great, but being able to compare this year to last year is better! In quality reporting, you can now load presets for multiple time periods to compare previous months, quarters, or annual quality performance. The data sets can then be exported to Excel for a deeper analysis. You can also define multiple custom date ranges.

Nonconformity tracker – Analyze open and closed nonconformities

With the nonconformity tracker, you can filter and export data for nonconformities based on their status. You can filter your nonconformities and then show which are open, have been closed by the supplier, have been closed by the customer, or have been closed by both parties.

Unit of Measurement (UOM) – Introduction of the ability to set UOM for a product

You can now define in free text form UOM for a product. This can be for example KG, EA, M, etc, or if dealing with smaller components in reels the definition can be 1000 EA. The UOM will automatically flow from one process to another.

For example, if entering the data to a product in your product database the UOM will be displayed when entering the product code into a line of a purchase order (PO). Next, if creating a shipment from the PO the line data will be replicated in shipping documentation such as packing lists to correctly show the products and their UOMs.

Minimum Order Quantity (MOQ) – Introduction of the ability to define MOQs for a product

You can define the MOQ for each product from the corresponding product page. Then, when creating an order, if you enter an amount for a product that is under the MOQ a message will be displayed informing the user that the MOQ has not been met. Please note that it is possible to disregard the message and order an amount under the MOQ if necessary.

RFQ invite link – You can now create a link so that customer who are not registered in AirFaas can send you RFQs

This link can either be shared with specific customers (or potential customers) or can be added to your website. Via the link, the customer is required to add their contact details, along with the company name, company VAT/Registration code, country of company, and a project description.

There are optional fields where you can add lines or BOMs. This can be done by manually adding lines into the table or using the BOM generator. You can also export an excel template and then import the completed data. Finally, you can upload files.

When customers submit an RFQ you will receive a notification and will be invited to import the data into a project and download the files before the expiry date. You can then work with the data in AirFaas, by adding the new company to the AirFaas database, creating the RFQ on behalf of the customer, and creating a quotation.

Feature Improvements

Quotation – Creating a customer quote by adding a margin to a supplier quote

You can now add a margin to a supplier quote to form a custom quote.

Nonconformity Categories – The following categories are now available:

  • Manufacturing
  • Packaging & Logistics
  • Purchased
  • Internal Audit
  • External Audit
  • Payments & Invoicing Payable (AP)
  • Payments & Invoicing Receivable (AR)

Fixes

File Manager – Uploaded file success rate improvements and autorefresh of file manager to show uploaded files

Message Hub – Messages and table realignment so data shows clearly

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