We are proud to announce we have gone LIVE with our latest release 23.1.0.0!
This release consists of 32 to issues that are fixing and improving the usability of the system.
The update is based on customer requests, and it brings in changes and features enhancing the daily use of the AirFaas system.
We hope all users will find the new features usable. We keep on developing the AirFaas platform highly prioritizing our dear user’s feedback and discussions we have had.
We do not list all improvements in this announcement, but we compile a list of what has been achieved so some issues solved might have been related to same listed topic.
Feel free to ask for clarification or comment to us in general in our relevant direct channels we have with you in MatterMost.
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Reporting
– Open Order tracker – Line reporting shows Lines Due dates and Ship By dates
– NC reporting – Added Internal NC reporting filters
– Purchase Overview – Supplier filter fixed
– Order tracker – Added filter for showing open or closed orders
– Order tracker – Added custom comment to header list and line comment to line list in report
– Info button to reports – Added button for Info in reports. Descriptions will be added soon.
Product main page
– Filters shown directly when land on product list page
– Now can search by code or part of code with different filters
– Can search by category
– Cursor automatically in main search
PO receipt and SO shipment improvements
– Added PO receipt cost value checker – Handy to check prior to creating supplier invoice
– PDF to show only shippable lines added
– Include order filter improved to show more Reference data
– Shipment main list page – Shipment and receipt sheet added
– Shipment main list page – Shipment and receipt AF ID added to list view and form
Order forms
– Button added to move order lines Due date dates to ship by dates
Sales order
– PDF to show only Shippable lines added
RFQ and Quotation
– When approving or rejecting Quote from supplier or to customer system will now ask if want to change the quote and RFQ statuses in multiple stages
– Supplier working with Customer in Ecosystem – Supplier can now add own internal RFQ reference for own information
– Quote PDF form – Added PDF showing only Sellable or Shippable lines
BOM
– System shows BOMs collapsed by default in RFQs and Quotes forms
Company setup of customer and supplier
– Added field to define default Invoice type: Domestic, Community and Import/Export – Triangular will be added soon
Own Company
– Renamed file archive to Company files
File Manager
– Calculations Metatag added
Task calendar
– Calendar opens now in Own page
– Filters improved
– More development will come soon!
Invoice
– Deleted lines does not show in PDF or Reports
Best wishes,
Airfaas Development Team
Happy New Year 2023!
We at AirFaas Development team have launched a new release 22.10.0.0 to the LIVE version of AirFaas just prior to New Year 2023.
The update was based on customer requests, and it brings in changes and features enhancing the daily use of the AirFaas system.
We hope all users will find the new features usable.
Master Nonconformity management
Ability mark a NC to be Master
Ability to define costs to own, supplier or customer party
Ability match invoices to ensure agreed costs agreed are settled. The system calculates the costs agreed for own party with matched credit or debit lines to or from customers/suppliers
Ability to define a NC to be internal for internal NC management
Possibility to add images to Quotation lines
You can now add images to a quotation PDF by adding them to the quote page after saving the quote.
BOM based order cloning keeps shippable and sellable definitions
Fix ensuring that shippable and sellable definitions are kept in an order done by cloning the old one.
Invoice PDF design improvement
Fix in the PDF design so that account numbering is more readable than before
File attachments fix for foreign letter user name
Fix ensuring that user with foreign letters can add files to the file archive without error messages
Warehouse BIN item listing UI improvement
Fix ensuring items in the warehouse BIN is now easily read in the frontend
Service PO pdf and excel improvements
Service PO pdf and excels that are generated by creating a service PO now also includes currency conversion rates, value in converted currency, POs serviced to date totals, etc.
Service PO Port of Loading, Port of discharge and responsible person automation
Service PO created has now added the responsible person who created the order and also POL and POD definitions for easier filtering in the order list view by service company.
Best wishes,
Airfaas Development Team
We at AirFaas Development team have launched a new release 22.9.0.0 to the LIVE version of AirFaas.
The update was based on customer requests, and it brings in changes and features enhancing the daily use of the AirFaas system.
We hope all users will find the new features usable.
File manager – Added Inventory transfer Tags, file archive and index in search engine
User can now attach the Inventory transfer PDF into archive by click of a button.
The system will automatically update metadata tags for the file uploaded.
Manual upload of files can also be tagged with metadata as per user wish.
BOM specification functionality update
We re-built the project specification building so that it will work much quicker than before. Especially with big BOMs. In the project specification view the specification will only show the main part and can then be collapsed by click of a button or opened from the + icon level by level. Please have a test and give us feedback.
1000+ lines speed increase in specfication management
Expand line per line by pushing + Icon
Expand or Collapse entire BOM by push of button
Shippable and sellable definition updating to in project specification
We updated the specification to have both shippable and sellable options for parts and BOMs. This can be managed directly in the specification UI or via the import/export excel.
Specification supports shippable function in excel and in UI
Specification supports sellable function in excel and in UI
Mass part and rev updating to default in project specification
We added a button to the specification from which you can now mass update all parts in specification to become the default part and revision.
If you have integrations that expect certain type of format, this is the tool to ensure all your parts have mandatory fields, such as Product description. The same function is also handy for mass categorization and adding other type of info to your products.
Mass updating your product database of multiple parts product and revision defaults.
3rd party Invoice ID listing in reporting
We added into the Invoice reporting section of AirFaas 3rd party invoice ID numbering. This helps to ensure and identify all invoices in 3rd party bookkeeping system are also in the AirFaas system and vice versa.
3rd party invoice ID in Invoice reports
Shipped not invoiced report
We added in both sales and purchasing reporting a filter for shipped data section. None, invoiced, notinvoiced`. This helps you ensure all your shipped SOs are also invoiced. Likewise it helps to ensure all PO receipts are also invoiced in AirFaas, and helps in ensuring full audit trail of PO based purchase invoice checking in bookkeeping.
Shipped not invoiced report
Received not invoiced report
Warehouse ZERO line filter in report
We added a filter to Warehouse Inventory report to show or not show ZERO lines in the report
Zero line filter added to WH report
Order line sellable order total recalulation
We added a calulcation checker to ensure that in order and order lines the total only includes lines that are defined as sellable. So if the item line is defined not sellable and still has a price defined it will not show in order totals.
Not sellable calculation of totals fixed
Best wishes,
Airfaas Development Team
We at AirFaas Development team have finally launched a new release 22.8.0.0 to the LIVE version of AirFaas.
The update was major, as it brings in big changes in the internal file management system of AirFaas.
We are proud of this achievement and hope all users will find the new file handling features usable.
The user interface can be developed further in future releases and we are hoping for feedback from users, to give us hints of how to improve the interface.
In the same release we have also added new functions and improvements to the system. Please find list of functions added or improved under.
File manager 2.0
AirFaas has released a new version of file manager. This update takes the file management features within AirFaas to the next level.
METADATA
The user can now upload files within the system and add predefined metadata and personal tags to the files easily. Predefined metadata will also be tagged to files when added to archive in different places within the system. This function greatly improves search capabilities of the files within the system.
AirFaas Dev team has added a range of predefined METADATA tags for AirFaas users to use. If you need some other tags please be in contact with your AirFaas contact person.
LINK, MOVE, COPY
Files are now available to be linked, copied or moved to other places. AirFaas recommends user to mostly use link function as this will leave the original file accessible in the original place it was uploaded to.
LINK
When you add a link to another place the file will be accessible in both original and new place.
MOVE
If you MOVE the file to another place the file will be accessible only in the new place.
COPY
If you COPY the file it will be then really hard copied so that you have the original file where it was originally uploaded to and a new file in the new place.
MESSAGEHUB
When sending mails via the AirFaas Messagehub you will be able to choose the correct files you want to share with your correspondent with help of metadata tags and you can also preview the files to be shared before sending.
PROJECT – Specification files counter
AirFaas now shows how many files are linked to each project specification
FILEMANAGER – View sheets explained
Main View:
View shown first when file manager is opened in different locations.
This view shows the files linked to the location you are in within AirFaas. The File data, tags and custom meta columns defines clearer what kind of files they are.
In main view you can update individual or multiple files with additional metadata and do Link, Move, Copy operations to files as well.
Meta View:
This sheet is for deeper level search functions within the system. It is to be used for mainly deeper level search within the system. It will be improved during future releases based on user feedback received.
Uploader View:
This view is used for adding new files into the archive with selection of accompanied metadata tags or key – value data pairs of your choice.
You can upload one or several files at a time.
You can also upload .tar files, which the system will automatically extract into the archive, while also meta tagging the files.
NOTE: If you do not want to extract files into the archive, please use other file format like .zip when archiving files prior to upload.
Help View:
We have added an initial version of Help instructions for users on how to use the file manager. It is still to be developed further based on feedback from users.
Reporting
User reporting – Sales order Delivery accuracy
Sales order delivery accuracy in User reporting section has been updated to show delivery accuracy based on originally defined ship by date
Purchase reporting – Filtering
Product code filter has been added to most PO trackers to ease search of needed product data
Shipping – Shipment product data based on own Database data
Counter party created orders will now use Own company product data upon shipment of goods ordered by counter party.
Buy to Order function improvement
When receiving POs you can with Buy to Order function simultaneously ship the linked SO. We have improved the function and also ensured the product weights follow through the process for better shipping documentation generation and reporting.
Intrastat – Intrastat reporting has been developed into AirFaas
Intrastat codes are defined in private categories
Products can then be linked to categories with correct HS code definition
In Sales and Purchase reporting there is now available Intrastat reports compiling code based sales and purchases with currency value and weight totals per country and code.
NOTE: this function works only for invoiced data
Task management
Users can now attach files to tasks and with metadata
Best wishes,
Airfaas Development Team
ValueSource Partnersin tiimin jäsenet ovat hankinnan huippuammattilaisia, joilla on laaja kokemus eri toimialoista, teknologioista ja niiden vaihtelevista hankinta- ja investointiprosesseista. Yksi näistä ammattilaisista on Satu Penttilä, joka on tyytyväinen AirFaasin tuomaan apuun.
– Minulla on pitkä kokemus hankinnasta ja olen aiemmin työskennellyt useiden ERP-järjestelmien kanssa, mutta AirFaas on erilainen ratkaisu erilaisella toimintatavalla. Syynä tähän eroon ovat AirFaasin interaktiivisuusominaisuudet ja tarkoitus, johon se alun perin on rakennettu – järjestelmä on kehitetty hankinnan tarpeista ja interaktiivisuus ulottuu toimittajiin asti, Penttilä toteaa.
Penttilä on hyödyntänyt AirFaasia mm. suurten osaluetteloiden, vähimmäistilausmäärien ja eräkokojen hallinnassa. Lisäämällä kaikki toimittajat AirFaasiin ja luomalla hinnastot toimittajien ja asiakasyrityksen välille kaikki tiedot löytyvät samasta paikasta.
– AirFaasissa teen enimmäkseen ostotilauksia, kuittaan tilausrivit lähetetyiksi ja analysoin näistä tapahtumista luodut tiedot AirFaas-raportointiosiossa. Tilausseuranta auttaa minua pysymään ajan tasalla vastaanotettujen ja saapuvien lähetysten tilasta, kun taas lähetettyjen tilausrivien tiedot ovat erittäin hyödyllisiä raportoinnin näkökulmasta, Penttilä sanoo.
AirFaas on monipuolinen hankinnan ohjelmisto, josta löytyy paljon erilaisia ominaisuuksia. Käyttöönottoon ja tukeen on panostettu, mikä näkyy järjestelmää käyttäville henkilökohtaisena tukena. Jotta AirFaas pysyy hankinnan ammattilaisten käyttötarkoitukseen relevanttina, parannuksia tehdään pitkälle palautteen perusteella.
– Sain AirFaas-koulutuksen ja pääsin nopeasti kärryille järjestelmästä. Työskentelimme tiiviisti AirFaasin yhteyshenkilön kanssa määritelläksemme ne alueet, joilla järjestelmää voitaisiin kehittää tukemaan käyttötapaamme. Opin myös joitain pikatoimintoja päivittäisten rutiinien helpottamiseksi ja nyt tuntuu kuin olisin aina käyttänyt AirFaasia, Penttilä hymyilee.
– AirFaasin päätavoitteena on aina ollut löytää ratkaisut, jotka auttavat asiakasta hyödyntämään järjestelmää omassa toiminnassaan. Minulle hyödyllisimpiä kehityskohteita ovat olleet paranneltu tilausseuranta raportointiosiossa ja muuntotaulukot, jotka laskevat määriä sekä yksikköhintoja puolestani. Koen, että AirFaas on ottanut kehitysideani todesta ja järjestelmä kehittyy jatkuvasti, hän jatkaa.
ValueSource Partners’ team members are top procurement professionals with extensive experience in different industries, technologies and their varying procurement and investment processes. One of these professionals is Satu Penttilä, who is satisfied with the help provided by AirFaas.
– I have a long experience in procurement and have previously worked with several ERP systems, but AirFaas is a different solution with a different way of working. The reason for this difference is the interactivity features of AirFaas and the purpose for which it was originally built – the system was developed from the needs of procurement and the interactivity extends all the way to suppliers, Penttilä states.
Penttilä has used AirFaas e.g., in managing large parts lists, minimum order quantities and batch sizes. By adding all suppliers to AirFaas and creating price lists between the suppliers and the customer company, all information can be found in the same place.
– In AirFaas, I mostly make purchase orders, confirm the order lines as sent and analyze the data generated from these transactions in the AirFaas reporting section. Order tracking helps me stay up to date on the status of received and incoming shipments, while the information on sent order lines is very useful from a reporting point of view, Penttilä says.
AirFaas is a versatile procurement software with many different features. Investments have been made in implementation and support, which can be seen as personal support for those using the system. In order for AirFaas to remain relevant to procurement professionals, improvements are made largely based on feedback.
– I received the AirFaas training and quickly got used to the system. We worked closely with AirFaas’s contact person to define the areas where the system could be developed to support our usage. I also learned some shortcuts to make daily routines easier and now I feel like I’ve always used AirFaas, Penttilä smiles.
– Main goal for AirFaas has always been to find solutions that help the customer utilize the system in their own operations. The most useful development items for me have been the improved Order Tracking in the reporting section and conversion tables that calculate quantities and unit prices for me. I feel that AirFaas has taken my development ideas into reality and the system is constantly developing, she continues.
Living in Finland has more than enough perks and privileges, and shared maternity, paternity, and parental allowance is certainly one of them. As a family, you get a large portion of your previous year’s salary paid by the government for about 12 months. In fact, recent government changes in policy mean that the system of how families share this time away from the workplace is even more flexible. But are these changes being taken advantage of by parents, and is the job of raising a child becoming more equal in the early years thanks to such policy changes?
As this was our first child deciding how to share this time was tricky. As an ideal, and from the position of equality we thought about sharing it 50/50, but for convenience and practicality, this didn’t feel like it was our best option. In the end, we opted for a roughly 75/25 split, with my paternity leave beginning when our daughter was 7½ months old. But why, when given the opportunity to share 50/50 did we choose to go towards the cultural norm?
In hindsight, I think it was simply the case that when we had to make a difficult decision, and we weren’t too sure of the best solution we found safety in defaulting to a norm. After all, when we initially made this decision, we had no experience of being parents, if I made the decision again today I’d probably make it differently. Furthermore, we’re probably not the biggest risk takers in the first place, but with children, I feel that most of us tend to play it safe the first time around.
I love my job, but I love my daughter more, and I’ve been really looking forward to spending more time with her. I feel like I’ve missed out a bit in the last 7 ½ months but luckily, I work from home most days. Plus, I had an initial 3-week paternity leave when she was born in February, and a 4-week summer holiday in July (more perks of Finland). This ensured that I could both support my partner, and we could have enough quality time together as a family.
After my paternity leave is done in January, we may opt to put our child into daycare part-time but knowing if she’s ready for such a big step is proving to be stressful. Although academic research suggests that children so young don’t need such a high level of socialization for development, it is also believed that if separation anxiety is handled correctly sending a young child to daycare won’t necessarily have a negative impact. But as with most choices you make as a parent they should be based on a deep knowledge of your own child, and not solely on a generalization.
In an ideal world, I would stay at home to look after our daughter, but my career is only just getting started after a decision to re-educate that took 6 years of hard work. For this reason, I feel like this could be a decision that future employers would view negatively, thinking that someone who chooses family over work is not a good hire. Of course, on a personal level, this is a choice I am more than willing to take, and I am mindful that women normally are the ones making this sacrifice.
Due to women staying at home to watch children there’ve been many publicized negative consequences to careers, especially as careers have historically been put on hold only a few years after beginning. This has contributed to inequality and caused discrepancies such as the gender pay gap, lower pensions, a disproportionately low number of women in management positions, and the cementing of outdated gender roles with women as the caretakers and men as the breadwinners. Moreover, the idea that caring for children and taking overall responsibility for the home (including all the meta work that these tasks entail) isn’t work at all seems ill-informed at best.
When I recently discussed the option of not only taking a 3-month leave but an extended one it was suggested that in a society such as Finland it would be likely that future employers would see this as a positive. Initially, I thought this sounded like great news, but I wondered if the same logic is applied to women, or if this is a case of male privilege.
Ultimately, I will make a judgment call with my partner in the best interests of our child. What do you think? How did you and your partner split your shared maternity, paternity, and parental allowance, and why did you decide such? Does policy to support this kind of equality act as a catalyst or do we still lean on cultural norms? Do stay-at-home dads get preferential treatment when returning to the workplace when compared to stay-at-home mums?
In our most recent update, we focused our efforts on a total rebuild of the warehouse module. We have also added the ability to create and distribute landed costs to receipts and define standard costs to products. All this data is fed into the warehouse reporting section where you can view and export data on warehouse and bin product quantities, the landed cost unit averages and totals, and the standard cost per unit and total amount.
You can still conduct all the old processes including completing warehouse bin transfers including 3rd party approvals, it’s just that now everything is a little better!
Add and distribute various types of landed costs between the lines and individual units in a receipt. You can create a new product and define it as a landed cost, for example, freight, taxes, import and export duties, insurance, payment processing and handling fees, exchange rates, and storage fees. In the receipt, you can add the landed cost and distribute it among the lines, and then from the reporting section view and download data on landed costs.
Add a standard cost to a product in the product section and define the date that this cost comes into effect. You can then utilize warehouse reporting to view and export data on the stock in a warehouse bin based on the standard pricing from the given date.
View and export data for a specific warehouse and bin starting from a chosen date. You can view and export data based on product, revision, quantity, warehouse, bin, data group, and category, and view the landed cost average price, landed cost average total price, standard cost, and standard cost total quantity.
Customer purchase order reference numbers, or supplier sales order reference numbers that you add to your sales and purchase orders will now automatically follow into sales and purchase invoice forms.
The currency is now displayed more clearly on quote and order forms.
We moved the position of the AirFaas order ID to be beneath the Purchase Order number and the Sales Order number. This is to ensure your suppliers and customers can more easily see the correct order number when viewing a PDF and working with you.
Parts defined as default parts or revisions now have increased visibility and are filterable in warehouse bins.
All calendars in AirFaas, including personal user calendars, and the pop-up windows used for selecting dates throughout the system now include week numbers.
Nikolai Sourcing opened its first office in Beijing in the 90s. Since then globalization has meant that obtaining product information and collecting data has become more fragmented and requires increased effort.
Buyers have less time and responsibility issues are important, so help is needed, commercial director Rauli Ratasvuori from Nikolai Sourcing says.
Nikolai Sourcing procures goods, such as commercial products, industrial components, and engineering work from Asia. As an operator aiming for long-term customer relationships, they must deliver on their customer promises of reliability, locality, responsibility, and transparency.
Because of the time difference, it is important that all the procurement data is centralized. For example, I need to be able to get information without waking up someone in China. With a centralized solution, we can guarantee continuity even in those situations where the responsible person changes. With this idea in mind, we set out to compare several procurement software that were light and easy to use, Ratasvuori sums up.
Ratasvuori says that with AirFaas, they can scale their operations quickly and at a low cost. They feel that AirFaas saves time during typical business processes like tendering and invoicing. Nikolai Sourcing operates globally, and there were different methods of operation in different cultures. Now their objective is to have a single solution with a standardized way of working between the different offices.
Of course, there is always more to learn and use as AirFaas develops constantly. However, we have received support from AirFaas, and concrete improvements have been seen in our operations, Ratasvuori says.
In PaaS companies, AirFaas aims for transparency and efficiency.
We always define a set of best practice instructions for each individual customer use case and advise and guide you in maximizing the efficiency of your team using AirFaas. We give buyers a tool with which they can do their own work in a way that’s fast and straightforward. Then, management gets tools to analyze those transactions and quickly produce all needed reports. With AirFaas, we try to cut out unnecessary manual work steps, which gives the freedom to grow without investing in organizational growth, Robert Blomstedt, CEO of AirFaas says.
Ratasvuori recommends AirFaas to companies like them, for whom transparency and accountability are important.
As a procurement tool, AirFaas is functional and integrations with other systems are good. Different pieces are upgradeable and replaceable. The cooperation has also been nice, Ratasvuori says with a smile.
Do you do a lot of RFQs, take in offers and create offers for your own customers? Book a demo, we’ll show you how we make your working hours more efficient.
Ensimmäisen Pekingin toimipisteen Nikolai Sourcing perusti 90-luvulla. Globalisoitumisen myötä he ovat huomanneet, että tieto oli usein pirstaloitunutta ja datan kerääminen vaati tiettyjä ponnisteluita.
– Ostajilla on vähemmän aikaa ja vastuullisuuskysymykset ovat tärkeitä, joten apua tarvitaan, kaupallinen johtaja Rauli Ratasvuori Nikolai Sourcingilta sanoo.
Nikolai Sourcing hankkii Aasiasta mm. kaupan alan tuotteita, teollisuuden komponentteja ja insinöörityötä. Pitkiin asiakassuhteisiin tähtäävänä toimijana heidän tulee lunastaa asiakaslupauksensa luotettavuudesta, paikallisuudesta, vastuullisuudesta ja läpinäkyvyydestä.
– Jo pelkästään aikaerojen vuoksi on tärkeää, että tieto on keskitettyä. Esimerkiksi minulla pitää olla mahdollisuus saada tietoa ilman, että herätän jonkun Kiinassa. Keskitetyn tiedon myötä pystymme takaamaan jatkuvuuden myös niissä tilanteissa, kun vastuuhenkilö vaihtuu. Tämän ajatuksen myötä lähdimme vertailemaan muutamia hankinnan ohjelmistoja, jotka ovat kevyitä ja helppokäyttöisiä, Ratasvuori summaa.
Ratasvuori kertoo, että AirFaasin myötä he pystyvät skaalaamaan toimintaansa nopeasti ja pienillä kustannuksilla. He kokevat, että AirFaas säästää aikaa mm. kilpailutuksissa ja laskutuksessa. Globaalisti toimivana yhtiöllä oli erilaisia toimintatapoja eri kulttuureissa, joita on pyritty yhdistämään saamalla yhteisiä työkaluja ja prosesseja eri toimistojen kesken.
– Toki aina on lisää opittavaa ja hyödynnettävää, kun AirFaas kehittyy koko ajan. Olemme kuitenkin saaneet tukea AirFaasin puolelta ja toiminnassamme on näkynyt konkreettisia parannuksia, Ratasvuori sanoo.
PaaS-yhtiöissä AirFaas tähtää selkeyteen ja työtunnin tehokkuuteen.
– Annamme mielellämme best practise-ohjeita, neuvomme ja opastamme AirFaasin käytön hyödyllisyyden maksimoinnissa. Annamme hankintaa tekeville yhtiöille työkalun, jolla pystyy tekemään oman työn mahdollisimman nopeasti ja selkeästi, mutta myös raportoimaan johtotasolla helposti. AirFaasin myötä useita työvaiheita voi tippua pois, mikä antaa vapauden kasvaa ilman suurta organisaation kasvua, AirFaasin toimitusjohtaja Robert Blomstedt kertoo.
Ratasvuori suosittelee AirFaasia heidän kaltaisilleen yrityksille, joille toiminnan läpinäkyväksi tekeminen ja vastuullisuus on tärkeää.
– Hankintatyökaluna AirFaas on toimiva ja integraatiot muihin järjestelmiin hyvät. Palaset ovat päivitettävissä ja vaihdettavissa. Myös yhteistyö on ollut mukavaa, Ratasvuori toteaa hymyillen.Teettekö paljon tarjouskyselyitä, tarjousten sisäänottoa ja muodostat tarjouksia omille asiakkaillesi? Varaa demo, näytämme sinulle, miten tehostamme työtuntiasi.